Human Resource (IMS-FOCUSED)
In every industrial setup, workforce management is central to operational stability, regulatory adherence, and safety assurance. Manual record systems, fragmented files, and inconsistent documentation often lead to compliance lapses during audits and inspections. Omtat’s Human Resources (IMS-Focused) module is designed to digitize, structure, and align every aspect of employee data with Integrated Management System (IMS) and ISO frameworks.
The module operates as a centralized repository that synchronizes personnel records, certifications, and compliance documents under one secure digital infrastructure. It replaces manual spreadsheets and paper files with a traceable, version-controlled environment that ensures audit readiness at all times.
Functional Overview
The HR (IMS-Focused) system maintains the operational and compliance identity of each employee. Every record—whether it is a skill certificate, induction report, medical test, or training renewal—is digitally stored, timestamped, and linked to respective IMS clauses. The system supports organization-wide access control, ensuring that sensitive HR data is viewed and updated only by authorized personnel.
Integrated with the Gate Security and Task Manager modules, the HR system provides a 360-degree perspective of workforce activity, enabling management to connect attendance data, movement authorization, and compliance status under a single digital umbrella.
Core Capabilities
Compliance-Aligned Record Structuring
Every employee profile is formatted according to IMS & ISO documentation structures, covering essential fields such as qualifications, training history, medical certification, & employment status.
Skill Matrix and Competence Mapping
The module auto-generates competence matrices that reflect employee skill levels, renewal requirements, and departmental needs. This ensures the right resource allocation for critical operations.
Training and Certification Tracking
Track training sessions, refresher courses, and certificate expirations through automated alerts. Supervisors can schedule and verify completion records for every individual.
Health and Safety Record Integration
Capture pre-employment, periodic, and fitness-for-duty medical records with digital attachments. The system provides automatic notification for medical test renewals to maintain occupational safety compliance.
Contractor Workforce Management
Extend compliance visibility to third-party labor by maintaining records of contractor staff, IDs, and training status. This ensures uniform safety and process standards across internal and outsourced manpower.
Audit and Review Reporting
Generate real-time reports aligned with ISO, IATF, and IMS audit templates. Data filters enable review by department, training type, or certificate validity, reducing audit preparation time.